What is a Privacy Notice?
To ensure that we process your personal data fairly and lawfully we are required to inform you:
- Why we need your data
- How it will be used and
- Who it will be shared with
This information also explains what rights you have to control how we use your information.
The law determines how organisations can use personal information. The key laws are: the General Data Protection Regulations (2018), the Human Rights Act 1998 (HRA), and the common law duty of confidentiality.
F Parkinson Ltd recognises the importance of protecting personal and confidential information in all that we do, and takes care to meet its legal duties.
What information do we collect about you?
We only collect and use your information for the lawful purposes of administering the business of F Parkinson Ltd. These purposes include:
- Accounting and Auditing
- Accounts and records
- Advertising, marketing & public relations
- Consultancy and Advisory services
- Crime prevention and prosecution of offenders
- Carrying out contracts
- Information administration
- Sharing and matching of personal information for national fraud initiative
- Staff administration
What types of personal data do we handle?
We process personal information to enable us to provide the service agreed, maintain our own accounts and records, promote our services, and to support and manage our employees. We also use information to support and monitor our services to enable us to deliver to the highest standard.
The types of personal information we use include:
- personal details such as names, addresses, telephone numbers
- family details for example next of kin details
- education & training
- employment details, for example for those that work for us either directly or are commissioned by us to provide a service
- financial details, where we provide payment
- visual images, personal appearance and behaviour, for example if CCTV images are used as part of building security
- responses to surveys, where individuals have responded to surveys for example, employee engagement, feedback surveys.
We also process sensitive classes of information that may include:
- racial and ethnic origin
- offences (including alleged offences), criminal proceedings, outcomes and sentences
- trade union membership
- religious or similar beliefs
- employment tribunal applications, complaints, accidents, and incident details
This information will generally relate to our employees.
How will we use information about you?
Your information is used to run and improve F Parkinson Ltd. It may be used to:
- Check and report on how effective F Parkinson Ltd and the services it commissions has been
- Investigate complaints, legal claims or important incidents
- Make sure services are planned to meet needs in the future
- Review the services given to make sure it is of the highest possible standard
- To comply with & complete contracts, this may be by sometimes sharing information with other organisations for a specific, justified purpose and approved by F Parkinson Ltd.
We may keep your information in written form or on a computer.
Sharing your information
There are a number of reasons why we share information. This can be due to:
- Our obligations to comply with current legislation
- Our duty to comply with a Court Order
- You have consented to disclosure
We will only retain information for as long as necessary. Records are maintained in line with F Parkinson Ltd Data Record Audit Sheets, which determines the length of time records should be kept for.
Security of your information
We take our duty to protect your personal information and confidentiality seriously. We are committed to taking all reasonable measures to ensure the confidentiality and security of personal data for which we are responsible, whether computerised or on paper.
All staff are required to protect your information, and inform you of how your information will be used.
Information for job applicants
F Parkinson Ltd will process information provided by applicants for the management of their application and the subsequent selection process. This involves providing details to the short-listing and selection panels. Other details are kept to help fulfil our obligations to monitor equality and diversity within the organisation and in the application process. You can find more information about the use of personal data throughout the application process.
Information will be retained on interview performance and the application in line with the retention periods of F Parkinson Ltd. For more information about your application and personal data contact the Blackpool reception.
How to access your personal information
The GDPR gives you the right to see the information that F Parkinson Ltd holds about you and why. Requests must be made in writing and you will need to provide:
- adequate information [for example full name, address, date of birth, etc.] so that your identity can be verified and your information located.
- an indication of what information you are requesting to enable us to locate this in an efficient manner.
Where a fee is applicable under the terms of the GDPR and subsequent legislation, we will inform you in writing.
We aim to comply with requests for access to personal data as quickly as possible. We will ensure that we deal with requests within 40 days of receipt unless there is a reason for delay that is justifiable under the GDPR.
We want to make sure that your personal information is accurate and up to date. If you think any information is inaccurate or incorrect then please let us know by contacting the Blackpool reception.
Opt out process
If you no longer wish for us to store & process your personal details when required, please request this in writing to the HR department. We will ensure we deal with this request within 40 days of receipt unless there is a reason for delay that is justifiable under the GDPR.
- Cookies are small files that are written or downloaded to your computer’s hard drive when you access a website. Unless you have indicated your objection when disclosing your details to us, we may issue cookies to your computer when you log onto the website. The cookies from our Website allow us to store and quickly retrieve login information on your computer and provide data that we can use to improve the quality of our service. They also allow us to monitor website traffic and to personalise the content of the website for you. You may set up your computer to reject cookies although, in that case, you may not be able to use certain features on our Website.
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Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.
To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.